Private Special Events

Guidelines & Recommendations


This page is intended to assist organizations in coordinating and planning events in an efficient manner. Find helpful instructions and forms below.

Special Event Application


Please complete this Special Events Application (PDF) along with any of the other forms that pertain to your event, such as tents or generators. In addition, please provide a site plan for the committee to adequately review your event and assist your organization in a thorough and efficient manner.

Tent Permit


Please complete this Special Events Permit Application (PDF) if any tents will be over 10 feet by 10 feet. Describe the size of tents. You will need a fire package in each tent that is more than 10 feet by 10 feet and have a flame-retardant certificate for each size tent. Please provide a floor plan for what will be under the tents.The fee for a tent permit is $75.

Generator Permit


Please complete this Permit Application (PDF) if your generator(s) will be a tow-behind generator. Generators must be grounded. The generator permit fee is $50.

Temporary Food Establishment (Temporary Event Vendors)


Temporary food establishments are defined as a food establishment that operates for a period of no more than 14 consecutive days in conjunction with a single event or celebration. Temporary food establishments must obtain a permit from Health and Food Safety, applying no later than 10 business days before the event or celebration. The permit fee is $50 for each event or celebration. Temporary food establishments must meet specific criteria, including:
  • Approved only in conjunction with an event or celebration
  • Limited food items to be sold
  • Limited time length of food sales
For applications, permits and more information, click to visit Health & Food Safety.

Park Pavilion Rental Form


Park sites are available to accommodate large functions, such as weddings, family reunions, corporate gatherings, fundraisers, etc. Parks with pavilions available for reservation include Frisco Commons, Shawnee Trail Sports Complex and Warren Sports Complex. Find pavilion reservation rates here.

Reservations for park pavilions can be made one week prior to the event and up to 6 months in advance. When not specifically reserved by patrons, park pavilions may be used on a first-come, first-served basis. If your event requires the use of a pavilion, please reserve the pavilion in advance of submitting your Special Event Application form.

You may call 972-292-6529 to check availability or complete the online form.